Senior Accountant Position Open at Gordon-Conwell Theological Seminary

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Senior Accountant Position Open at Gordon-Conwell Theological Seminary

Postby LauraBowerman » Thu Mar 21, 2019 5:08 pm

Full-Time Senior Accountant position open at Gordon-Conwell Theological Seminary in South Hamilton, MA.
If you're interested please email [email protected]

Please see the job description below:

About Gordon‐Conwell: Gordon‐Conwell is a multi‐denominational evangelical Protestant graduate school, unique with its broad array of over 2,100 students and 200 faculty and staff from 98 denominations and 64 countries. Our four campuses include a residential model of education at South Hamilton, Massachusetts; an urban context offering classes in five languages in Boston, Massachusetts; and adult educational models in both our Charlotte, North Carolina campus and Jacksonville, Florida campus.

Our mission is to prepare men and women for ministry at home and abroad. Rooted in the gospel and God’s Word, the seminary seeks to develop Christian leaders who are thoughtful, globally aware, spiritually mature and ready for a broad array of ministries. While being historically orthodox and evangelical, we seek to address the issues of our times with both relevance to the culture and faithfulness to Christ and God’s truthful Word.

Position Summary: Under the supervision of the Assistant Director of Accounting Services, and working closely with the Accounting Associate (Accounts Payable), this position supports the Gordon‐Conwell mission by ensuring all Accounts Payable for the Seminary are processed with appropriate internal controls and in a timely and accurate manner. This position also significantly assists with the Seminary’s budget management process.

Key Responsibilities:
1. Invoice and Expense report approval: Review expense reports and invoices that are submitted through the Seminary’s automated accounts payable system (Concur). For all unrestricted funds and some restricted funds, ensure GCTS Expense Policy is followed, proper account coding, levels of approval, and supporting documentation are included. Communicate with employees when issues arise and provide final approval for payment when all requirements and issues are complete. Report late expense reimbursements to payroll department for taxation. (25%)
2. Budget Process and Reporting: Assist with the annual budget preparation process by coordinating with Cost Center Managers regarding preparation of annual expense budgets. Generate and distribute timely, relevant, accurate and consistent financial reports to managers on a monthly basis. Coordinate the research and reconciliation of any accounting adjustments noted by managers or the Accounting Services Team. Perform analysis of

budget data against actual data and pinpoint areas at high risk of going over budget. Communicate budget analysis findings to the appropriate parties. (15%)
3. Maintain master vendor file: Add new vendors in Concur and the accounting system (Blackbaud’s Financial Edge) and maintain all IRS Form W‐9 tax information. Update vendors for address and banking changes. Review all vendors periodically and inactivate old vendors. (10%)
4. Concur training: Add and maintain users in Concur, and be the primary point of contact for all Concur issues. Provide Concur support to all faculty and staff on all campuses. Be available to answer questions, provide training and respond promptly to emails. (10%)
5. Research: Follow up on unpaid, missing and/or improperly processed invoices and expense reports and resolve issues. Contact payees with outstanding checks to obtain current address. Report stop payments on checks to the Senior Accountant (Cash Management), and void and reissue checks as necessary. (10%)
6. Credit card and monthly payment checklist: Monitor credit card activity and balances owed. Ensure all company credit cards are paid on time, employees are submitting timely expense reports for payment, and the company credit card clearing accounts are reconciled monthly. Maintain monthly payments checklist to ensure timely payment of utilities, leases and all other regular invoices. (5%)
7. Petty cash approvals: Review supporting documentation and account coding for all petty cash reimbursement requests, and provide final approval for payment. (5%)
8. Check runs: Provide oversight of the check runs twice a week and be available to perform all duties related to the check run when necessary. (5%)
9. IRS reporting: In January, review payment records for all vendors and prepare IRS Form 1099‐Misc and IRS Form 1099‐R tax schedules as required. (5%)
10. Year‐end work: Determine payments that represent prepaid expenses for the following fiscal year and ensure proper recording in the general ledger. Assist the accounting department with other year‐end needs related to the annual financial audit and any quarterly reporting. (5%)
11. General Ledger Entries: Assist in monthly reconciliation of subsidiary ledgers to the general ledger, including researching and resolving any issues in either ledger. Research accounting, tax, and/or other regulations to properly record seminary accounting transactions. (3%)
12. Other Duties: Provide occasional backup for Accounts Payable Associate and other support of the Accounting Services Team members. Other duties as assigned. (2%)

Required Competencies:
• Accounting Skills: Demonstrate a strong understanding of proper accounting rules, processes, and internal controls surrounding the accounts payable function, budget process, and general accounting entries and be able to apply this understanding to Gordon‐ Conwell’s needs.
• Planning, Organizing and Execution: Demonstrated ability to manage multiple tasks and complete them within deadlines. Take complete responsibility for accurate and timely vendor payments.

• Communication Skills: Professionally interact with all levels of leadership, faculty and staff. Strong communication skills to respectfully question expenses without offending people. Skilled in providing training and support.
• Adaptability: Ability to gain a thorough understanding of Gordon‐Conwell’s automated accounts payable system, invoice and expense report policy and accounting cost centers and account codes. Proficiently utilize the report writer in the accounting system and be able to create custom reports for internal and external customers.
• Self‐motivation: Work independently and look for ideas for improved processes. Strive for accuracy and efficiency in the accounts payable function. Take a team approach when working with Accounting Services Team members.

Education and Experience:
• Education: Bachelor’s degree in Accounting, Business, or related field, or equivalent experience.
• Work experience: Minimum of three years increasing experience in an accounting department.
• Skills: Strong attention to detail and understanding of accounting systems, and Microsoft Excel, Word, and Outlook.
• Other Preferences: Strong communication skills and ability to work in a team environment.

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