Executive Assistant needed in Boston's Back Bay Area

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jenza
Posts: 1
Joined: Fri Apr 02, 2010 9:50 am

Executive Assistant needed in Boston's Back Bay Area

Postby jenza » Fri Apr 02, 2010 11:08 am

Executive Assistant needed in Boston’s Back Bay Area

PURPOSE AND SCOPE:
The position of Executive Assistant will perform a variety of highly responsible, confidential and complex secretarial and administrative duties for two senior executives. He or She will manage the executive’s schedule, arranging appointments, travel, meetings, conference calls, etc. Work requires some analysis and use of initiative and independent judgment with frequent access to confidential and complex information. The Executive Assistant will be knowledgeable of corporate policy and is often called upon to interpret and communicate the Executive’s intent to others.

PRINCIPAL RESPONSIBILITIES:
Executive:
• Under minimal supervision, perform complex and diverse duties in support of an Executive or the Senior Management team.
• Exercise independent judgment in relieving an Executive of administrative details and perform a wide variety of administrative and secretarial services
• Manage, organize and maintain daily calendars for assigned management staff; schedule meetings and appointments
• Make travel and meeting reservations and arrangements for on and off-site meetings and conferences
• Screen visitors and phone calls; route calls or answer questions and handle general problems as appropriate
• Review and coordinate mail and documents for signature. Type, proofread and process a wide variety of complex and confidential reports, letters and memoranda. Prepare correspondence or assign to others as appropriate. Assist Executive in maintaining effective communication.
• Research and provide information on subjects as required
• Anticipate and initiate actions regarding office operations which requires knowledge of the internal organization
• Resolve complex problems in a thorough and timely manner. Requires analysis and interpretation of a variety of situations and determination of appropriate course of action
• Compile expense reports.
• Interact with clients; plan and manage client entertainment
• Organize, coordinate and manage personal affairs for assigned management staff as delegated
• Perform other duties as assigned or required

EDUCATION:
• Associates or Bachelors degree in business administration or related field

EXPERIENCE:
• Requires a minimum of seven years of progressively responsible administrative experience, with at least four to five of these years assistant to an Executive or several Executives.
MUST HAVES:
• Attention to detail
• Ability to maintain high level of confidentiality
• Ability to provide administrative support for multiple programs and projects exercising initiative and independent judgment
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to professionally represent assigned management staff with clients and other departments
• Proficient in Microsoft Office (word, excel, PowerPoint)
• Proficient in Outlook
• Proficient in schedule management and corporate travel arrangement
• Passionate about the job of Executive Assistant

LIKE TO HAVE:
• Able to speak & write Chinese

To apply:
Please send resume, cover letter to [email protected]
Please reference job code EA in the subject line of your e-mail application.
No phone calls or agency resumes, please.
We are not able to relocate candidates for this position. Local area candidates only. Unrestricted US work authorization required.

PeterGrubbs
Posts: 1
Joined: Wed Oct 23, 2019 1:56 am

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